How can I write with correct spelling

Spelling: the most important rules for your professional correspondence

Your correspondence - be it letters or e-mails - is the flagship of your company. It goes without saying for a secretary that it should not contain any spelling errors in order to convey seriousness and professionalism.


Of course, a careless mistake or a twisted letter creeps in, which can hardly be prevented. But the consistent misspelling of certain words must not happen in the secretariat. We have put together the best rules from the areas of "spelling", "punctuation" and "grammar" for you.

Spelling rules: when do I write uppercase and when do I write lowercase? Lots of examples

Uppercase or lowercase? Here are the most important rules: In German, capitalize headings, the beginning of sentences, nouns and nouns, proper names and the pronoun (Sie).

But there are pitfalls, because other parts of speech such as verbs, adjectives, pronouns and prepositions can also become nouns. The following overview will help you in your secretariat with the question of when a word should be capitalized and when it should be written in lower case:

Adjective → noun

From adjectives like dry and New can be nouns.

Examples of capitalized noun adjectives

  • in the dry
  • in the dark
  • in the clear
  • anew

Exceptions: Superlatives, which are formed with "auf / auf das", can be written in capital or small letters if you can ask for them with "how?"

  • heartily / heartily (how?)
  • for the best (how?)

When asking with "What for?" will capitalize words - examples

  • be prepared for the extreme (what?)
  • be prepared for the worst (what?)

It is better to use upper case than lower case

Use capitalization as consistently as possible where you can choose (most warmly / warmly). You are definitely right. The spelling reform has clearly strengthened capitalization, not lower case.

Verb → noun

Nouns verbs are capitalized. You can tell from the article (der, die, das, ein, eine) or the possessive pronoun (mine, your, our etc.) that the verb has become a noun.

Examples of capitalized nouns

  • Who is for organizing responsible for the conference?
  • The speaking found it difficult for him.
  • Who takes over the writing of the protocol?
  • I was on coming about not involved in this agreement.
  • The negotiations got off the ground to falter.
  • The reading I find it difficult to use tables on the screen.
  • The absence of the department head was objected to.
  • Who does the repairing of the machines?
  • Looking away and remain silent we cannot allow ourselves.
  • This addition is a absolute Got to.
  • We recommend you on advice our technicians installing new valves.

Adverbs, prepositions, conjunctions, interjections → noun

Nouns adverbs, prepositions, conjunctions, interjections (exclamations) are capitalized.

Examples of capitalized words

  • We must this mess break up.
  • Bothers us all the eternal To and Her.
  • On this one and Now it depends.
  • Thank you in advance.
  • In retrospect we are all smarter now.
  • this means the end for this company.
  • We have that for and Contrary carefully discussed.

Separate and condensed spelling

Whether "repairing / repairing", "against expecting / again expecting and against expectation" or "sending / sending" - what is separated and what is written together poses a great challenge for some.

The golden rule for the correct use of "ẞ" or "SS"

When asked "ß" or "ss", even experienced secretaries sometimes get stuck. We'll tell you the golden rule, which is guaranteed to always get you right, and provide you with a list of example words.

Wrong assumption: there is no longer a "ß"

Many secretaries seem personally convinced that there is no longer a “ß” in the new spelling. So the "ß" is mercilessly replaced by "ss". However, this is wrong. The "ß" still exists - and above all in a word that you often use in letters and e-mails, namely in greetings.

Different countries, different customs: only in Switzerland has the "ß", which still exists in our country, been consistently replaced by "ss". In Germany, however, the voiceless s sound is generally only written after a short vowel "ss". After a long vowel it stays with "ß". So the “street” is an orthographic must - and if you want to end your letter with an “ss”, don't send a greeting, but, if it's appropriate, a “kiss”.

"Ss" or "ss": We'll tell you the golden rule

Spelling aid / spelling rules: After a short vowel there is "ss", after a long vowel "ß".


Not correct




to water

to water








Depending on the spelling, words even have different meanings. Therefore, always pay attention to the correct spelling of ß or ss.

  • "My boss drinks in moderation." Then he drinks carefully.
  • "My boss drinks in bulk." Then he takes a lot of drinks.

The Eszett has officially existed as a capital letter since June 2017

It looks like something in between the well-known "ß" and a capital letter B. This means that you can now write all words with "ß" in capital letters, for example BUẞGELDSTELLE, STRAẞENCAFÉ or FLOẞFAHRT.

With this key combination you write the capital sharp S:

[Shift] + [Alt Gr] + [ß]

Word list spelling: Which words are written with "ss" and which with "ẞ"

Typical typographical errors: How to avoid them - including examples

You are probably familiar with the situation where you are writing a letter or an e-mail in the office and suddenly stumble upon a word that you are not entirely sure how to spell it correctly. Do you need to capitalize or lowercase it? With a mute "h"? With "ß" or "ss", "i" or "ie"?

Confusion is not only great in schools

Since the spelling reforms of 1996, 2004 and 2006 in particular, the confusion among secretaries in correspondence has grown even greater. What was once correct can now be regarded as a mistake or as correct again. That is why we have put together a number of typical typographical errors in this post that are seen again and again in companies. Some even so often that we now believe that the wrong spelling is correct. Help is provided by books such as the Duden.

Tell the devil of the mistake - never to be denied

Scare away the devil of errors from your correspondence and convince yourself as a secretary with the correct use of language and the use of the new spelling.

Typical misspellings: reduced price / reduced costs

Especially when calculating offers in the office, it is common to use the terms Reduced price or Lower costs to use. For example, a company's HR department has calculated that the Reduced price of an employee in temporary employment, taking into account all cost parameters, amounts to 250 euros per month. A typical spelling mistake in both terms is the incorrect separation into the words Minder & Preis or Minder & Kosten. In any case, one should Reduced price at a product or the Lower costs of a service in the business correspondence can be represented written together without separation.

Typical misspellings: Include / Include

When creating business correspondence, the assistant repeatedly uses terms and synonyms to take something into account or take another person into account. In this context, the words: "to include"Or"included. “These are generally written together. Typical spelling errors occur when the words are incorrectly separated as follows: “to include” or “to include.” A wrong spelling could also be: “to include” or “to include.” The assistant would like to dispense with the predisposition “with” , the words "include" or "included" can also be used.

Typical misspellings: inform of / in the form of

In the conception of daily business correspondence, the term: "in the form of“Related. For example, making amends for a loss in the form of Money paid. Another example is the special fund of a corporation, which in the form of Shares. A typical spelling mistake when using this phrase is that Writing the words togetherin" and "shape". The wrong spelling completely changes the meaning of a sentence. The resulting word "inform" is reminiscent of the English term "to inform", which in German is rendered as "informing". It has nothing in common with the term “in the form of,” which refers to the shape of an object or thing.

Typical misspellings: objections / objections

In legal or legal parlance, it is common to have none Objections to argue against a statement or a factual report. A typical spelling mistake is made with this feminine noun when objections with "Ä“Is written. In this case, the impression arises that it is a wall or cladding in a house. In everyday language is the word objection more common. For example, if a customer raises more than one objection, one speaks of a multitude of objections.

Typical spelling mistakes: Longest possible / longest possible

The word "as long as possible" offers several classic possibilities for spelling errors. Would you like to express that possible for a long time If you can make calls abroad free of charge with your mobile phone, the term is divided into the components “long ago” and “possible”. If one explains in an offer letter that a change in the dimensions as long as possible can be changed until December 31, 2019, the term is shown in one word.

Another popular spelling mistake is increasing the adjective even further. In a business letter, for example, the "longest possible“Solution to be talked about. This spelling is incorrect because a superlative cannot be increased any further. The same applies to nouning.

Typical misspellings: staff unit / staff unit

If the secretary of a hospital is given the task of creating a job advertisement for a new employee who will be the head of the executive department (m / f / d) Medical structure and quality management should function, she is in danger of making a typical spelling mistake. In some cases the term staff unit is incorrectly used as Staff position designated. With this form of writing is missing a "s". The correct spelling of the term is executive department.

A staff position is an organizational unit in a line organization. In contrast to a department, the staff unit generally has no direct decision-making powers. It acts indirectly and is subject-related to a company. Staff positions as supporters are also known in military, church or state hierarchies. In the example mentioned, the staff unit in medical structure and quality management has, among other things, the task of ensuring professional quality management across departments and at critical interfaces.

Typical spelling mistakes: Exposé plural

If a company plans to buy a new piece of land or a company building, the secretaries are given the task of requesting an exposé from various brokers. An exposé in the real estate industry is a professional summary of information and facts about a property. For this reason, information on the purchase price, the location or the infrastructure connection of a property is included in the property's exposé.

The term exposé comes from the French language and can be represented with two "ee" (exposé) or with an accent aigu (exposé). The spelling with accent aigu is recommended by the Duden. The